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News | News Release Contact: Ken Schrad, (804) 371-9141
For Immediate Release: November 01, 2017

RICHMOND — Fees for paper copies of business entity records, Uniform Commercial Code (UCC) statements, and State Corporation Commission case documents held by the Clerk’s Office of the SCC may soon be adjusted. The SCC is seeking comment on proposed rules to implement the changes that will benefit most of the people requesting the Clerk to produce copies of such documents.

Many of these records are currently available electronically, online via the SCC website at no charge.

The proposed fee adjustment for hard copy records, if approved by the Commission, means the Clerk will no longer charge for any document that is 25 pages or less. There will be a $10 charge for documents between 26 and 50 pages. The fee will be $20 if the number of pages is 51 or more. This represents a dramatic change from the current charge of 50 cents per page regardless of the number of pages.

Apart from the formal rules proceeding, another fee associated with any business entity or UCC electronic payment or filing through the SCC eFile website feature has disappeared. A convenience fee will no longer be charged. That means elimination of a 2.35% (or $1.95 minimum) charge added to payments made by credit card and the $1.95 fee when paying by electronic check.

Clerk of the Commission Joel H. Peck says, "We’re pleased to be able to ease the burden of certain fees that were seen as a nuisance to many who interacted with the Clerk’s Office. We anticipate that ‘convenience-fee-free’ online payments will encourage even greater use of SCC eFile by citizens who expect services to be conveniently and economically available to them."

One other Clerk’s Office fee proposed for adjustment will bring it in line with another existing fee. Currently, there is a $6 charge for certificates of good standing, certificates of fact, and property title record certificates. The Clerk’s Office is proposing a rule change to charge $6 to certify a copy of any document as an official record of the SCC. Currently, that fee is $3.

Comments on the proposed rule changes may be sent to the State Corporation Commission, Document Control Center, P.O. Box 2118, Richmond, Virginia 23218-2118. Comments must be received by November 20, 2017 and should refer to case number CLK-2017-00004.

Persons desiring to submit comments electronically may do so at the SCC’s website at http://www.scc.virginia.gov/case. Click on the PUBLIC COMMENTS/NOTICES link, find the correct case number, and select the SUBMIT COMMENTS button for the applicable case.

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Case Number CLK-2017-00004